We have an obligation to protect the personal data provided or entrusted to us. These data are processed in accordance with the legal provisions in force in the Republic of Poland, in particular with the Regulation of the European Parliament and of the Council (EU) 2016/679 of April 27, 2016 (RODO). The implemented technical and organizational measures protect personal data against loss, destruction, disclosure, unauthorized access or improper use of data.
Why are we collecting, processing and using your personal data?
If you are a candidate, we collect, process and use your personal data for the needs of current and future recruitment processes, i.e. in the process of finding suitable candidates for our clients or for employment in Mastery of Management Sp. z o. o. (hereinafter “MoM”). We may process and use your data also for the purposes of providing HR, payroll, legal or IT services and for purposes related to billing (e.g. invoices from suppliers).
If you are our client, we must collect and use information about you or people in your organization in the course of providing the following services to you: finding the right candidates for you, providing you with outsourcing of recruitment services, temporary employees, delivery of business consulting services, notifying you about the content published by MoM, which may be important and useful for you, or the provision of other services available in our offer, which require direct arrangement with you or to make mutual settlements.
In the case of Suppliers, we need the contact details of the right people in your organization so that we can communicate with you. We also need other information, such as your bank account details, so that we can pay for your services.
We process personal data for the above purposes (it is necessary to meet the legal requirement, i.e. at least one of the following factors):
- based on the expressed consent to the processing of personal data provided in the system during registration or application for a job offer, or in the form of a written statement, or
- data processing is necessary for the performance of the contract to which you are party (e.g. contract of employment or commission, contracts for the provision of services) or on your request it is necessary to take pre-contractual actions, or
- processing is necessary to fulfill the legal obligation of Mastery of Management Sp. z o. o., or
- processing is necessary to achieve the objectives resulting from legally legitimate interests pursued by Mastery of Management Sp. z o. o. or third party.
In case of the need to use your personal data for purposes other than those indicated in a) – d) above, you will be properly informed or if legal provisions require your consent, then such consent will be obtained before processing.
In terms of the processing of personal data, we apply the following principles to protect the interests of data subjects:
- processing in accordance with the law (principle of legality);
- processing of data in accordance with a clearly defined purpose and necessary to fulfill the legal obligation incumbent on MoM;
- substantive correctness of collected data;
- transparency and reliability of communication with recipients in relation to data processing;
- the desirability of collecting only marked data necessary for lawful purposes (purpose limitation);
- adequacy, limiting the collection of data to what is necessary (data minimization);
- time restrictions, storage of data enabling the identification of persons no longer than necessary;
- integrity and confidentiality using appropriate technical and organizational measures to protect data.
How do we use your data?
We review and analyze applications of candidates registered on our website and received documents containing CVs of candidates for the purpose of recruitment services. The purpose of the recruitment service is to match the profile and experience of the candidate to the position for which we recruit internally or recruit on behalf of our clients. As part of the processes we carry out, we also use profiling.
In the course of recruitment services, we contact candidates and clients in relation to the registration made on our site, request to complete information about you in the scope strictly required by job offers, provide candidates with the content of job offers, verify the availability of candidates in the required time horizon and provide clients with data of selected candidates who agreed to the processing of their personal data.
We use personal data of candidates, clients and suppliers also for purposes not directly related to the recruitment service, i.e. to. HR and payroll services, accounting, legal and administrative services.
In the event that candidates, customers and suppliers agree to receive marketing information, we may send descriptions of our experience and projects delivered to other clients, promotional materials or information about training meetings and seminars, as well as surveys.
The information obtained from candidates, customers and suppliers can also be used to improve the quality of services provided by us.
How long do we store your personal information?
We guarantee that your personal data will not be kept for longer than required by law and provided for in our internal regulations or reciprocal contractual provisions. For example, the current law requires that employment data should be kept for 50 years (Article 51u of the Act of July 14, 1983 on national archival resources and archives), and tax data for 5 years. In the case of changes in regulations regarding the storage period your data will be stored in accordance with the currently applicable law. In the absence of employment within the MoM, information received in the recruitment or registration process will be stored in our database for a maximum of 3 years from the date of their entry into the database or from the date of our last contact, depending on which date is later (Article 291 § 1 of the Labor Code).
Anyone who does not wish one’s data to be stored in the MoM database, may contact us (to the address of the MoM office or e-mail address: firstname.lastname@example.org) and submit the request for their removal, giving the name and other data (e.g. phone number, e-mail address or date of birth) allowing us to identify one’s record in the database. Taking care of proper supervision over your data, we reserve the right to confirm the identity of the reporting person.
To whom do we transfer your data?
- in the case of candidates, we provide data to potential employers to whom we offer employment and management services, including recruitment services and temporary work services. We provide the data of candidates to our clients only if the candidate gave us the appropriate consent (unless the data is made available to clients in a form that prevents the identification of the candidate, i.e. anonymised). We may also provide personal data to our business partners who are involved in the process of finding the most suitable job for the candidate.
- to our suppliers, in order to enable them to provide us with various services (e.g. providing IT services, legal services or accounting and HR services). If it becomes necessary to provide such data, we conclude with such a service provider a written contract for entrusting the processing of personal data (such entity then becomes a processor) under which the provider undertakes to ensure adequate protection of the information entrusted with the requirements of applicable law in the Republic of Poland, and in particular with Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016 (RODO).
What rights do you have?
You can exercise your rights regarding your personal data at any time:
- access to your data and receipt of copies;
- completing, updating and rectifying (generally correcting) your data;
- submitting a written temporary or permanent suspension of your data processing;
- submitting a written request to delete your data (to be forgotten);
- object to the use of your data for marketing purposes;
- receiving information from when your data is processed by us, from what source they originate, for what purpose, scope and in what way, and to which entities are made available.
Your consent to the processing of your personal data can be withdrawn at any time. In accordance with applicable law, the withdrawal of your consent does not affect the lawfulness of the processing of personal data before the date of its withdrawal. It also does not affect the legality of further processing of your data if the contractual provisions or applicable law allow or require this from MoM.
All requests regarding the processing of personal data, should be reported in electronic form to the following address: email@example.com. When handling your application, we reserve the right to confirm the identity of the reporting person in order to ensure proper supervision of your data.
Please be advised that in special cases, we will not be able to respond to your requests within the time limit in accordance with applicable laws. However, we can guarantee that you will receive information about the progress of your application. Please be advised that you have the right to lodge a complaint in the office of the General Inspector for Personal Data Protection, Stawki 2 Str, 00-986 Warsaw.
If you wish to withdraw your consent to the processing of personal data, please contact us at: firstname.lastname@example.org